Data Gathering & Feedback
FORM² can be used to collect student data and feedback on Campus and in the clinical workplace
On Campus
We have collected 450 eForms in under 2 hours from our 3rd year students completing mandatory agreements on receipt of a tablet computer. This has replaced a previously paper-based system where students were each required to sign 2 forms (so they could keep a copy). Through eForms each student now automatically receives a copy of their signed form, reducing time taken and eliminating the subsequent need and expense associated with printing and filing.
Users reported the benefits of using eForms over a paper-based form collection system as follows:
- It was environmentally friendly, replacing over 900 paper copies
- The administrative workload was reduced – there was no need to create paper forms and file/retrieve them afterwards
- eForms was a reliable data collection tool – there was no risk of losing forms during the hand-out with students, as well as the University, retaining an electronic copy
- The pre-population of many fields streamlined the process, students only had to check their details and provide a signature, permitting quicker, more efficient, iPad distribution.
In the clincal workplace
FORM² is being used by Teaching hospital Administrative staff for multiple data collection purposes from students across years 3 to 5 of the programme. Examples of these include collecting student addresses to update contact details and their choice of and feedback from clinical placements.
Users reported the benefits of using eForms over a paper-based form collection system as follows:
- Collected data can be easily viewed and manipulated
- The information is always legible compared to writing on paper forms
- eForms are quick to create and delivery to the students is easy
- It is easy to tailor a form to gather information required from selected groups
“The forms were easy to create and pre-populate. We held one training session with the admin staff prior to hand out and it all went very smoothly – I even had students email me afterwards to thank me for the efficiency of the hand-out!”
Tim Cappelli, Project Manager, MMS